2021 Online Inaugural Ceremony to be held [Cluster & Zoom & Special]

My name is Fujisawa, and I am in charge of public relations and recruitment, and I feel most comfortable in the office.

We held “Online Inquiry Ceremony” on October 1, 2020 !

In September, I started thinking, ``Now that I think about it, what should we do for the informal offer ceremony?'' Since it would be difficult to gather offline, we thought about how we could do something online, and as a result, we decided to use the following three tools.

• Informal formula → Cluster
• Group work → Zoom
• gathering → SpatialChat

It was my first time to use three online tools in one day, so I was worried about whether I would be able to manage it properly, but I managed to complete the ceremony without any problems.

I would like to share with you some interesting points and points for improvement during the online job offer ceremony

Click here to see last year's job offer ceremony )

Online but suit

The only opportunities to wear a suit at BEYOND are the "official offer ceremony" and "joining ceremony."

Some people usually wear jerseys or Hawaiian shirts to work, so I decided to dress properly on days like this, so this year I wore a suit online as well.

↑I also wore a jacket at home.

Those who have been offered a job offer will receive a ``office job offer set'' as a gift.

Up until now, we had been able to ``gather at the venue and enjoy a slightly stylish catering meal'' at the informal ceremony, but since we can't eat the same meal online, we have created something called the ``informal ceremony set.'' It was delivered to the prospective applicant's home. (I also mailed the certificate of offer)

We asked everyone to drink their own drinks, eat the same food, and share the same time together.So, at the social gathering, we had a conversation online, and the members who had been accepted to the party were treated to a fancy appetizer platter and pizza. I did.

I also had some sent to me, and it was really delicious and I was really full.

Cluster where a mysterious phenomenon occurred

First, for the informal selection ceremony, everyone gathered in the "Cluster"

With Cluster, you can immediately hold and participate in an event for free by downloading the app.

This was my first time using Cluster, so there were some problems when I checked the connection the day before.

- Audio becomes difficult to hear when multiple people turn on their microphones

→Microphones are generally turned off for everyone other than the person speaking.

・PC becomes slow while starting Cluster

→Do your best even if it's heavy

The ceremony was held using this method (the theory of guts).

a mysterious phenomenon occurred where only one participant entered the venue and no one was there By using this method, I was able to participate safely.

There is a high possibility that such unexpected troubles will occur online.

• Check if everyone can meet up the day before.
• Decide what you will do if there is a problem on the day

I felt that it was necessary to prepare in advance.

We will continue to hold many events online, so be sure to check the connection before using any tool for the first time.

Group work in breakout sessions

After the job offer ceremony, there was group work, so we conducted it using Zoom, which

Zoom has a feature called "Breakout Sessions," which allows you to create several rooms and distribute participants.

We divided the prospective employees and company members evenly into three groups, and asked them to discuss the topics we had prepared.

The topic is like this.

1. Please think of your own catchphrase (each person will think and present their own)
2. If you could take three things to a deserted island, what would they be?
3. The way you work has changed dramatically this year due to the effects of the coronavirus, but what do you think is the ideal way to work going forward?
4. Please consider new services using Beyond's 4 locations (Osaka, Yokohama, Shikoku, Canada)

The presentations were mainly made by members who had been offered a job offer, and even though the discussion took place in a short amount of time, the presentations were well organized, and I was impressed by how well-coordinated they were even though it was online. .

The purpose of group work is to foster teamwork and deepen mutual understanding, and I think we were able to achieve that purpose to some extent even online.

However, since I couldn't see how other teams were having discussions and couldn't have face-to-face discussions, I thought it would be easier to do it offline.

Finally, special! I thought so

The final social gathering was a place where everyone could have fun and talk, so we used "SpatialChat" (commonly known as Special)

Special allows you to freely move your icon and have conversations with people nearby.

You cannot hear the voices of people who are far away, but the closer you get, the more you can hear the other person's voice, allowing you to experience a simulated offline gathering.

This time, we created a background image in advance to allocate seats, decided on the number of people at each table, and made sure everyone could talk to the prospective members.

↑Create a plan like this

 

↑I finished it like this

 

But...

When about 30 people entered the special at the same time, there was an incident where it was too heavy to hold a conversation

In the preliminary test, there were only three people, so I didn't expect that the audio would be difficult to hear if there was a large group.

we decided to go back to Zoom where we had been doing group work earlier

I had made a background and wanted to try using Special, but Zoom was the one I was most familiar with and the connection was stable.

Like Cluster, this was my first time using Speccha, so it was a day that made me realize that running a connection test with the expected number of people is essential when holding an online event.

summary

The following is what I felt when I held an online job offer ceremony for the first time.

Interesting points

• Fresh anyway
• Don't get bored by using various tools
• The novelty of participating in a formal company event while staying at home

Improvement points

• Check the connection based on the number of participants.
• Think about what you can do in case someone is unable to connect.

Holding an event using various online tools is a very interesting endeavor, and I feel that there is much more that can be done.

I also learned from this online job offer ceremony that careful preparation is essential in order to carry out even more interesting projects.

I think we will continue to hold company information sessions and study sessions online from time to time, so I would like to try new things while keeping stable operations in mind.

(We may soon hold a ``1-day internship'' online, so we will notify everyone as soon as the details are finalized)

Now, I'm Fujisawa, in charge of public relations and recruitment.