Stop sending broadcast emails with BCC ~ How to use Mail Distributor ~

This is Ohara from the technical sales department.

Rather than sending thousands or tens of thousands of emails like an email newsletter,

• I want to increase the number of prospective customers through email marketing.
• Information on irregular study sessions
• Information on new services

There may be cases where you want to send emails to multiple people at once,
but it takes a lot of time to write and send emails one by one.
However, if you misappropriate BCC emails and send them, there is a risk of accidents such as pasting email addresses in the To or Cc fields by mistake.
In addition, if an accident occurs, there are risks such as:

• Decline in social trust due to press reports and rumors
• Decline in trust from business partners, suspension of transactions, and litigation risk
• Initial response costs and recurrence prevention costs
• Bankruptcy risk due to decreased sales and increased costs

we will introduce a distribution tool called
Mail Distributor that we use to safely distribute broadcast emails Download and installation can be obtained free of charge from the URL below.

[Window Company]
http://www.forest.impress.co.jp/library/software/maildstrbtr/

■Basic usage of Mail Distributor

Email environment settings

- From the "Settings (O)" menu, select "Email Environment Settings (O)" and when the settings screen appears, configure the account and SMTP server used to send emails.

*Please set "Use POP before SMTP" according to your email environment.

Edit the address book you want to send

- Select "Edit Address Book (L)" from the "Address Book (L)" menu.
- Select "Create new address book (N)" from the "File (F)" menu.

- Give the address book a name and press the "OK" button. (Here, the address book name is "Beyond List.")

・Register the destination address.

[Contents that can be registered]

•  e-mail: email address
•  Name: Name
•  ZipCode: Postal code
• Prefecture: Prefecture
• Address: Address
• Tel: Phone number
• Birthday: birthday
• Occupation: Occupation

When you have finished editing the address book, press the "OK" button to close the window.

Send email

- Select "Create new email (N)" from the "File (F)" menu.

- Name the document in the email body and press the "OK" button. (Here, the document name is "Beyond.")

・After writing the email text, go to the "Send list" field and press the "Specify address book" button.
・The address book will be displayed, so select the address book you just registered, "Beyond List", and press the "OK" button.

Then, a list of destinations registered in the address book will be displayed in the sending list.

Once the sending is complete, a message like the one above will be displayed.

The above is the basic usage of Mail Distributor.

■Summary

• Mail environment and server settings
• Address settings
• Email body settings

If you set the above three points in advance, you will be able to send basic broadcast emails.